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Seattle, Washington, United States (hybrid)
23 hours ago


The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute for Immunology is to advance the fundamental understanding of human immunology through the study of immune health and diseases where excessive or impaired immune responses drive pathological processes. The Institute will employ a multi-disciplinary team approach in collaboration with academic centers of human immunology to generate novel mechanistic insights into the immune synapse in health and in diseases such as autoimmunity or oncology. The Institute will simultaneously provide a foundational data set and tools for future immunological research as well as a novel collaboration portal for the broader scientific community.

We are seeking a Scientific Program Manager to join our team in supporting the mission and vision of gaining a deep understanding of the Human Immune System during health and disease. The Institute utilizes an Alliance Business Model, leveraging the strengths of multiple partners dedicated to common goals advancing science and solutions in Immunology. This position, reporting to the Associate Director of Alliance and Program Management, will support the Autoimmunity Program, providing both programmatic and project level support. The successful candidate will possess a strong scientific foundation, have exposure to working with large and complex data sets, and will have demonstrated progressive abilities and responsibilities as a professional Program and Project Manager. As a leader, collaborator and effective communicator, this role can drive momentum and build consensus, working at the interface of multi-site and multi-disciplinary teams.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

  • Establish and lead program management processes to drive cross-departmental communication and facilitate accomplishing ambitious scientific goals
  • Work with scientific leadership on strategic planning and development of annual goals and program portfolios, to meet the Institute's scientific and product milestones
  • Drive, coordinate, and support the scientific goals of projects using project management best practices and tools
  • Create, maintain, and disseminate project deliverables and timelines. Keep project milestones on track, anticipating and communicating at-risk deliverables. Work with team members to identify options and implement mitigation strategies
  • Organize and lead internal and external project meetings with clear agendas, expected outcomes, follow-up on project-related actions and performance tracking metrics
  • Enable communication between project stakeholders. Provide an efficient and flexible collaborative environment to manage internal and external team communication and collaboration
  • Synthesize inputs into clearly written status/progress reports, coordinating information across internal teams and external partners
  • Partner with scientific staff to develop applications for external funding (Federal and Private). Ensure that Grants Management best practices are followed
  • Coordinate with the Office of Sponsored Research and support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting
  • Contribute to fiscal management of partner relationships and projects, including budget planning, resource forecasting, expenditure monitoring
  • Work closely with and manage internal Allen Institute relationships with Finance, HR, Communications, and other Institute Dept/Group Leaders to oversee the overall portfolio and objectives. Work closely with the legal team to ensure contractual obligations are understood and met within the collaboration, and Intellectual Property potential is evaluated
  • Mentor early career project management team members

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Additional Comments

  • **Please note, this opportunity offers relocation assistance**
  • **Please note, this opportunity does not offer work visa sponsorship**

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.


Required Education and Experience

  • PhD in biology, immunology, biomedical science, or related fields with demonstrated success working in large and complex scientific projects; or equivalent combination of degree and experience
  • 8 years of equivalent experience
  • Direct experience in a Program/Project Manager role, beyond an academic laboratory setting
  • Experience in the use of project management, collaboration management, communication, and dashboard/reporting tools

Preferred Education and Experience

  • 10+ years of experience
  • Formal Project Management training and/or PMP certification
  • A strong understanding of Immunology, molecular genetics, and the techniques to generate transcriptomic/epigenomic data
  • A team player and a natural leader with strong interpersonal and collaboration skills; able to navigate challenging group dynamics, work effectively across scientific, technical, and business interfaces
  • Proven success in establishing and maintaining external, strategic, scientific, collaborative relationships, and working at a distance across multiple partner sites
  • Experience with federal funding applications, such as NIH, and grant management or externally funded research, and managing large externally funded efforts and/or consortia partners
  • Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
  • Strong financial acumen, adept at developing and managing budgets, and monitoring performance metrics
  • Demonstrated ability to work independently, proactively and with agility in a complex, matrixed environment, dealing well with ambiguity, building internal alignment, influencing others, and managing differences effectively
  • Ability to recognize cultural differences between industry and academia, and quickly identify and resolve conflicts
  • Understands and applies Change Management best practices

Work Environment

  • May enter laboratory environment, including potential exposure to lasers, biohazards

Physical Demands

  • Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

  • This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Additional Eligibility Qualifications

  • In keeping with our focus on employee safety, all employees must be fully vaccinated against COVID-19 as a condition of employment unless a medical or religious exemption is approved. All employees will be required to keep their vaccination status up to date according to CDC guidance and our policy.


  • Visits to collaborator sites and attendance at national conferences may be required

Job Information

  • Job ID: 65948983
  • Workplace Type: Hybrid
  • Location:
    Seattle, Washington, United States
  • Company Name For Job:
  • Position Title: Scientific Program Manager
  • Job Function: Manager,
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: Ph.D.
  • Min Experience: 7-10 Years
  • Required Travel: 10-25%

The Allen Institute is dedicated to answering some of the biggest questions in bioscience and accelerating research worldwide. The Institute is a recognized leader in large-scale research with a commitment to an open science model within its research institutes, the Allen Institute for Brain Science, and the Allen Institute for Cell Science. In 2016, the Allen Institute expanded its reach toward the broader landscape of bioscience with the launch of The Paul G. Allen Frontiers Group, which identifies pioneers with new ideas ...

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